Resident notice templates, a council approval memo, and the proposal pack checklist we hold ourselves to. Download them, edit the bracketed fields, and use them with any contractor — including ours.
Every template uses [BRACKETED] fields for the details only your strata knows. Preview the full text on this page before you download.
Posted in elevators and lobbies, and emailed to owners, 7–10 days before the first service day.
Short follow-up notice posted two days before crews mobilise.
A one-page memo template for the council agenda, summarising the quotes received and the recommendation.
The checklist we build every strata proposal against. Use it to score any contractor's submission.
Councils are volunteers. This is the shortest defensible path from "the windows need doing" to a signed contract that owners accept.
Decide elevations, frequency and inclusions before requesting quotes. Undefined scope is the single biggest reason three quotes cannot be compared.
Send every contractor the same written scope and the proposal pack outline below. Anything missing from their submission is a question for council, not a surprise later.
WorkSafeBC clearance, $5M liability with the strata named additional insured, fall-protection and rescue plan, and current roof anchor certification.
Use the council memo template to record quotes received, compliance checks, and the resolution wording.
Post the resident notice 7–10 days ahead, then the 48-hour balcony reminder. Both templates are below.
Keep the before-and-after photo report with the depreciation report file so the next council can see what was done and when.
Comparing contractors? See our compliance package or read a strata case study.
Feedback from councils and strata managers across Metro Vancouver.
Read our reviews on Google →“The Spiffy Window Cleaning crew arrived on schedule, were courteous, worked diligently and did a great job. The windows look fantastic. An added bonus - the management and employees are customer oriented and responsive.”
“Class act! Super easy to book and showed up on time and did a stellar job! I had all of the glass windows cleaned and let me tell you winter was unkind to all of our sliding glass doors and now they are perfection. Will be booking them again soon!”
“David and all of the team at Spiffy are good guys who aim to please. They did a wonderful job on my windows, gutters inside and out, and my deck glass which was covered in years of green algae. I didn't think I needed cleaning, but after it was done, I must say, I do enjoy my clear views.”
Send us the building and the elevations. You get a proposal formatted for your agenda, with compliance documents attached.